The project involved transporting delicate, high-value lab equipment requiring specialized handling, precision, and experienced crews. Additional challenges included tight building constraints, particularly equipment that did not easily fit within elevator dimensions, requiring careful planning and on-site problem solving.

Advance Relocation Systems assigned crews with extensive experience in moving sensitive laboratory equipment. Our team planned each move in detail, adapted in real time to elevator and space limitations, and safely maneuvered equipment without compromising integrity or timelines.

• Successful relocation of sensitive lab equipment without damage
• Creative solutions to elevator and space constraints
• Project completed on time and within budget
• Reinforced Scanogen’s confidence in choosing expertise over cost

This project highlights Advance Relocation Systems’ ability to handle complex laboratory relocations where precision, experience, and adaptability matter most. By combining skilled crews with thoughtful execution, Advance delivered a successful move that met Scanogen’s technical and operational needs.

BARCStoberfest requires the timely transport of tents, tables, equipment, and materials to and from the event site. The event depends on strict schedules, making punctuality and coordination critical at every stage.

Each year, Advance Relocation Systems handles all event transportation at no cost, including setup delivery and post-event return. Our team follows a precise schedule and works closely with BARCS staff to ensure every step happens on time.

• Over 10 years of uninterrupted support
• Helped BARCS direct more funds toward animal care
• Reliable execution of BARCS’s largest fundraiser
• Long-term partnership rooted in community commitment

This ongoing partnership reflects Advance Relocation Systems’ dedication to using our expertise to support organizations that serve Baltimore’s community—showing up on time, every year, when it matters most.

The project included:

• Dismantling over 240 sections of warehouse metal racking systems
• Stacking and loading racking materials onto trailers
• Managing and relocating warehouse product
• Removing ceiling-mounted satellite equipment
• Removing security camera systems
• Relocating a forklift
• Disconnecting and relocating an electric battery charging system

With multiple moving parts and strict timelines, coordination and safety were critical. The racking systems required systematic teardown and organized loading to ensure efficient transport and compliance with safety standards.

The Advance Relocation Systems Solution

As a Certified Office Mover through the International Office Moving Institute (IOMI), Advance Relocation Systems applied structured project management, safety protocols, and experienced crews to execute the decommissioning efficiently.

Working closely with East End Transfer, we:

• Developed a phased decommissioning plan
• Safely dismantled and organized racking systems
• Coordinated equipment disconnection and relocation
• Managed secure product handling
• Ensured proper removal of overhead and mounted systems
• Maintained strict adherence to timeline and budget controls

• Completed in one week
• Delivered on time and on budget
• Safely dismantled 240+ racking sections
• Successfully removed and relocated all designated equipment
• Seamless coordination between project partners

SCOPE OF WORK

Laboratory Moves

• Secure handling of sensitive and specialized equipment
• Detailed inventory management and placement
• Coordinated execution to minimize disruption

Office & Campus Relocations

• Departmental and campus-wide moves
• Furniture disassembly/reassembly
• Phased scheduling aligned with academic operations

Executive & VIP Household Moves

• White-glove relocation services for senior officers and Captains
• Secure packing and transport of high-value items
• Professional, discreet service delivery

• 12+ years of trusted service
• Successful performance in high-security environments
• Minimal disruption to Academy operations
• Strong, ongoing partnerships with facilities teams and general contractors

GENERAL CONTRACTOR COLLABORATION

Advance has supported major USNA projects in partnership with:

• Whiting-Turner
• John C. Grimberg Co.
• Bristol Companies

Our team integrates seamlessly into construction schedules while maintaining compliance, safety, and efficiency standards.

Advance Relocation Systems has served the Baltimore, Washington D.C., and Northern Virginia metro areas for over 85 years. We provide specialized relocation and logistics solutions for government, institutional, commercial, and executive clients, delivering dependable service in mission-critical environments.

The project involved over $500,000 in artwork that needed to be:

• Professionally packed and custom-crated
• Safely removed from an occupied office setting
• Stored in secure, climate-controlled conditions for an extended period
• Delivered to multiple final destinations without damage or delay

Baker Donelson selected Advance Relocation Systems to manage the entire process from start to finish.

Advance Relocation Systems provided:

• Detailed pre-project planning and inventory control
• Expert packing and custom crating of fine art pieces
• Over six months of secure, climate-controlled storage
• Coordinated delivery to multiple locations, including McDaniel College and the daughter of the Elkins Estate

Each phase was executed with a focus on security, preservation, and precision.

Advance Relocation Systems delivered a successful outcome by ensuring:

• Full protection of high-value artwork throughout storage and transport
• Seamless coordination across multiple delivery sites
• Zero damage to irreplaceable pieces
• Complete confidence for Baker Donelson and the Elkins Estate

• Specialized expertise in fine art and high-value asset handling
• Secure, climate-controlled storage solutions
• Proven experience supporting legal and estate clients
• End-to-end accountability from packing through final delivery

By partnering with Advance Relocation Systems, Baker Donelson ensured the Elkins Estate’s artwork was handled with the highest standards of care and professionalism. From long-term storage to final placement, Advance Relocation Systems delivered a secure, seamless, and trusted solution.

• Completed in one day
• Zero damage
• On budget
• Showroom fully organized and operational immediately

Bay Country Floors was thrilled with the seamless transition.

Advance Relocation Systems — Certified. Experienced. Ready for any challenge.

JHU requires a relocation partner capable of handling:

• Sensitive laboratory equipment and research materials
• Active academic and research environments
• Strict scheduling, safety, and compliance standards
• Consistent performance across multiple projects and years

For more than 10 years, Johns Hopkins University has trusted Advance Relocation Systems to manage their lab and office relocation needs.

As a Certified Office Mover through the International Office Moving Institute (IOMI), Advance Relocation Systems delivers industry-leading expertise, trained crews, and proven processes on every project. Our team collaborates closely with JHU stakeholders to plan and execute relocations that protect critical assets while keeping operations moving.

Our services include:

• Comprehensive move planning and coordination
• Specialized packing and transport of laboratory equipment
• Experienced crews trained in office and lab moves
• Clear communication from start to finish

Advance Relocation Systems has consistently exceeded expectations, delivering:

• Smooth, efficient office and lab relocations
• Protection of high-value and sensitive equipment
• Minimal downtime for academic and research operations
• A trusted, long-term partnership built on performance

• Over a decade of proven service with JHU
• IOMI-certified office moving expertise
• Specialized experience in laboratory and research environments
• Reliable execution on every project, regardless of size

Johns Hopkins University’s long-standing partnership with Advance Relocation Systems reflects our commitment to quality, precision, and dependable service. When institutions need a relocation partner they can trust, Advance Relocation Systems delivers—project after project.

The renovation faced significant construction delays that impacted the original installation timeline and room readiness. These delays created a highly fluid environment where spaces that were scheduled for installation were often not yet available—or later required reconfiguration once construction milestones shifted. 

As a result, Advance Relocation was tasked not only with installing new product, but also with repeatedly arranging and rearranging rooms to accommodate ongoing changes in scope and sequencing. Maintaining momentum while minimizing disruption and controlling costs was a critical challenge. 

Our Approach 

Advance Relocation partnered closely with Coakley Brothers to deliver a flexible, solutions-driven approach. Key elements of our strategy included: 

• Adaptive Scheduling:?Rapidly adjusting installation plans to align with shifting construction timelines. 

• Phased Installations:?Completing work in stages to ensure progress continued despite room availability changes. 

• Seamless Coordination:?Maintaining constant communication with the client, construction teams, and partners to anticipate changes and respond quickly. 

• Efficient Resource Management:?Reallocating labor and materials to minimize downtime and avoid unnecessary costs. 

Despite the complexity and frequent scope changes, the project was completed successfully and to the client’s satisfaction. Advance Relocation’s ability to remain agile and collaborative ensured that CFG Bank Arena’s spaces were fully furnished and functional as construction phases were completed. 

• The client expressed extremely high satisfaction with our responsiveness and problem-solving approach. 

• The project was completed with only a?10% budget overage, an exceptional outcome given the volume of changes and rework required. 

• Our partnership with Coakley Brothers played a key role in delivering a seamless, high-quality result. 

Key Takeaway 

This project highlights Advance Relocation’s strength in managing large-scale, complex installations within dynamic construction environments. Our ability to adapt, collaborate, and execute under pressure ensured a successful outcome—even when the plan changed repeatedly.