Preparing Your Employees For A Commercial Move Tuesday Aug 16, 2022

Are you a government agency planning an office relocation for your 2023 fiscal year? Are you a corporate business thinking about expanding or moving locations in 2023? If you haven’t already started, now is the time to start your planning. An essential component of that is informing and preparing your employees for the upcoming business move.

Send Out a Memo Early

When planning an office move, you should let your employees know about it early. Your employees will be affected and they’re bound to have questions. It’s a good idea to send out a communication detailing:

• The address of the new office location
• The moving date
• What will be expected of employees during the move
• Layout and features of the new space
• Any other essential information employees should receive about the move

Announce the Move and Timeline

It’s a best practice to develop a timeline and make this available to everyone involved. You should take into consideration important business dates and the expiration date of your current lease. You may also want to let your employees know some other details about the relocation, including:

• The reason the company is moving
• How the new space will positively impact them
• How the relocation benefits the company
• Overall moving plans and next steps
• An HR point of contact for any questions/concerns

Decide What Stays and What Goes

Based on whether you’re downsizing or moving to a bigger space, you should create an inventory of the items that will be moved and those that won’t. Walking through your new space and preparing the layout is an essential component of figuring out what you’ll be moving and what you’ll be leaving behind. You can sell, donate or discard items that cannot be used in the new office. Make sure that you have a floor plan for your new office and you show it to your employees to help ease any apprehension about the move.

Hire an Experienced Moving Company

Office relocation can be a stressful process. Hiring a good office-moving company like Advance Relocation Systems should be one of your first steps. Our team of professional movers, drivers, packers and coordinators will work with you to ensure that your entire project is completed on time and on budget. Contact us today for a free consultation.